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BENCHMARKING

The full HEPNet Benchmarking Excel file is available for download here:

Below you scroll through an abridged version for quick access.

SURVEYS

If you are interested in conducting a survey of HEPNet members, please contact Anne Koester, ayk2@georgetown.edu.  Annual surveys are conducted of our members on the topics of operational policy benchmarking and salaries.

Results of previous surveys conducted can be viewed here:

2016 salary survey

2015 operational survey


School Policy Background Checks Training 1:1 Interactions
Baylor University Policy to Protect Children and Prevent Abuse Texas state law requires that all employees at summer camps receive background checks and training prior to the camp at least every two years. Training includes: raising awareness of the nature of child abuse and its prevalence in all segments of society, abuse prevention strategies, how to identify situations of abuse, neglect or similar endangerment, how to respond to a disclosure of abuse by a minor, how to report those situations to civil and school authorities and what actions to take to prevent abuse of children (or minimize further harm). Avoid or minimize situations in which individual minors are alone with a single adult. This includes all transportation to and from activities, accompanying a child to the bathroom and giving a minor a ride home. All 1:1 meetings with a minor should be held in a public area. When this is not possible or is not appropriate, then the door to the room should be left open and/or someone on the Baylor University program or clinic administration should be notified about the meeting before it occurs.
Boston University Protection of Minors Policy Criminal and sex offender background checks are required: every 3 years for full or part-time students; annually for part-time non-degree students; every 3 years for full-time faculty and staff; annually for part-time faculty and staff; and annually for volunteers (excluding BU faculty, staff and students). The elements of such training must include: University Recommended Guidelines for Interacting with Minors; Warning signs for child abuse or neglect; and a review of the process for reporting potential harm to Minors, including obligations of mandated reporters. Office of Risk Management
Clemson University Child Abuse Awareness/Prevention Policy Criminal background checks will be performed on each applicant after the applicant has signed the authorization/waiver/indemnity for, and prior to being enlisted as a worker. Annual criminal background checks will be performed on workers, randomly or as deemed necessary. Training on the subject of child abuse prevention may include video and written materials available on this subject. This will help workers gain an appreciation for the reality of the concern and help identify child abuse in the future if they see signs of it. If you need to meet with someone alone, do so in a place that is in full view. Do not use private rooms with doors shut or other areas that might raise questions, such as the swimming area after lights out.
Coastal Carolina University Protection of Minors The background check process is coordinated through HREO. Faculty and staff shall participate in annual training, specific to the employees’ duties, to learn the signs and types of child abuse, the universal duty to report at Coastal Carolina University, and the University’s expectations of appropriate conduct for faculty, staff and students who interact with minors in any capacity.
Columbia University Protection of Minors at Columbia: Reporting Suspected Abuse and Maltreatment of Minors Employees identified as being part of the Protection of Minors at Columbia will be background checked every two (2) years. Familiarizes members of the Columbia community with University policy and relevant law on reporting suspected child abuse and maltreatment of minors. Course includes definitions of child abuse and maltreatment, possible signs and indicators, appropriate responses, how to report a concern, and appropriate interactions with minors.
Dartmouth College Policies and Resources for Programs involving Minors Requirement of all Dartmouth-sponsored Youth Skills Camps to adhere 2015 State of NH regulations regarding the need for background checks. If it is not possible to structure the internship or program so that the Supervisor is never left alone with a minor, then the Supervisor must have a background check before the internship or program begins.
Delaware State University Minors on Campus Policy The Human Resources Department of Delaware State University shall ensure that any and all individuals associated with University approved programs with Minors as participants have a completed background check prior to their participation in the program. This background check should meet or exceed the pre-employment background check requirements of Delaware State University. Each Authorized Adult, who will be participating in a program covered by this Policy shall attend annual mandatory training on the conduct requirements of this Policy, on protecting minors from abusive emotional and physical treatment, and on appropriate or required reporting of incidents of improper conduct to the proper authorities including, but not limited to, appropriate law enforcement authorities. Authorized adults shall not have one-on-one contact with minors: there must be two or more adults present during activities where minors are present. Authorized Adults also shall not have any direct electronic contact with minors without another adult being included in the communication. In the case of adults supervising minors overnight, Authorized Adult should not enter a minor’s room, bathroom facility, or similar area without another adult in attendance, consistent with the policy of not having one-on-one contact with minors.
Drew University Minors on Campus Policy Consistent with the Drew University “Background Investigations Policy” criminal background checks are required for faculty, staff, students, those involved in ministry or in programs or activities involving minors, including those who stay overnight with minors who are not family members, those who regularly spend time alone with minors as part of their role in a minors program, or, at the discretion of the University. All program staff, including Drew faculty, staff and students working with minors are required to complete child abuse and protection of minors training before beginning their work with minors, as well as orientation with the program leader. The Drew Department of Human Resources, (973)-408-3223, will assist you in setting up the required on-line training. Drew staff, volunteers and students participating in a program involving minors should not have one-on-one contact with minors. In general, it is expected that activities where minors are present will involve two or more authorized adult participants or supervisors.
Drexel University Protection of Minors All Drexel University Employees, Volunteers and Non-Employee Associates who have Direct Contact with Minors shall be required to undergo the following background clearances: Pennsylvania State Police Criminal Record Check, Pennsylvania Child Abuse History Clearance and FBI Fingerprint Check as prescribed by state law and outlined in Drexel University Policy HR-52. All Drexel University Employees (including Student Workers), Volunteers and Non-Employee Associates are required to complete annual compliance training on safe environment issues and procedures for mandated reporting of child abuse. Any University Student whose academic pursuits, community service or extra-curricular activities would include Direct Contact with a Minor must also complete annual compliance training on safe environment issues and procedures for mandatory reporting of child abuse. Avoid one-on-one contact as much as possible, as the situation allows, and observe the “Rule of Three” – try to have at least two adults or two children in all interactions with minors.
Duke University Minors in Duke University Programs Policy The Program Director, whether the Program is sponsored by the university or a private concern, will be required to conduct a criminal background check on all adults, including but not limited to faculty, staff, students, and volunteers, who work with, instruct or otherwise come into contact with Minors. These criminal background checks will be conducted by an agency selected and approved by Human Resources. Duke University requires that all adults working with Minors be trained regarding policies and issues relating to interactions with Minors. This training shall be completed annually before an adult begins working with Minors. Train includes: policies regarding interactions with Minors; use of background checks to screen adults working with Minors; responsibility for modeling respectful behaviors; consequences of conduct violations involving Minors; behavioral signs that Minor victims may exhibit; sexual abuse and sexual harassment; laboratory safety for Minors; inappropriate behavior with children; reporting requirements and procedures. Do not be alone with a single Minor. If one-on-one interaction is required, meet in open, well illuminated spaces or rooms with windows observable by other adults from the Program, unless the one-on-one interaction is expressly authorized by the Program Director, dean, department chair person or is being undertaken by a health care provider.
Emory University Child Abuse Reporting Human Resources, in conjunction with the hiring official, initiates the pre-employment screening process which includes a criminal background check, reference check, education and degree verifications, licensure verifications (when necessary). This screening is required for all candidates including former Emory University and/or Emory Healthcare staff.
Florida Atlantic University Child Abuse & Neglect Reporting Requirements Background checks are conducted for all line and staff position (SP, AMP, Faculty and Temporary). A background check must be completed on all new hires. Returning employees may be subject to a background check dependent on their break of service. All Florida Atlantic University administrators are trained on the child abuse reporting requirements.
George Mason University Minors on Campus Program Administrators must ensure that Program Staff have cleared a criminal background check annually prior to participating in Programs. Program Administrators must ensure that Program Staff who may be in sole custodial care of Minors have undergone training prior to their employment/volunteering in the program. This training should be completed at least annually and may differ based on role.
George Washington University Protection of Minors Standard Background Screening for all Finalists for Faculty and Staff positions and for current GW Faculty and Staff who are Finalists for transfer or promotion to certain positions, and to conduct additional background screenings in certain instances, consistent with business necessity DO NOT spend significant time alone with one minor away from the group or conduct private interactions with minors in enclosed spaces or behind closed doors.
Georgetown University Protection of Minors Certain categories of individuals will be required to clear a criminal background check prior to participation in University-run or -affiliated activities involving minors. University students, faculty and staff who participate in University-run or -affiliated programs or activities involving minors must complete appropriate training. At a minimum, training must include: basic warning signs of abuse or neglect of minors; guidelines for protecting minors from emotional and physical abuse and neglect; and requirements and procedures for reporting incidents of suspected abuse or neglect or improper conduct.
Georgia Highlands College Minor Children on Campus Minor program participants must be appropriately pre-screened. Georgia Highlands reserves the right to conduct background checks for all new regular part-time, part-time faculty and full-time, benefited employees.
Georgia Institute of Technology Minors on Campus Criminal background checks for Georgia Tech employees and volunteers with direct contact with non-student minors must have been run and cleared by the Georgia Tech Office of Human Resources within the past 12 months before initial direct contact with non-student minors and every 4 years afterward. Georgia Tech employees and volunteers with direct contact with non-student minors must complete the Georgia Tech training on working with minors, in addition to any program specific training
Harvard University Policy for the Safety & Protection of Minors Background screening to include at minimum a review of the Massachusetts CORI/SORI databases (or, if available, the similar registries of the state of primary residence of the person ) and a national criminal and sex offender search. If the person will be driving Minors, then a motor vehicle driving record search is also required. After the initial screening, the Tub Sponsoring Office shall periodically screen Responsible Adults at least every three years. Program Administrators and Responsible Adults are required to participate in a training program. The program will cover: Harvard University policies regarding interactions with Minors; Background screening requirements; Examples of appropriate and inappropriate behavior with Minors, as outlined in the Guidelines for Interacting with Minors; Behavioral signs that a Minor may be a victim of abuse or neglect; Reporting requirements and procedures for suspicion that a minor may be a victim of abuse or neglect Refresher training required every 3 years. One-on-one meetings with a Minor should be avoided, but if necessary should be held in a public area, in a room where the interaction can be (or is being) observed, or in a room with the door left open. In addition, a supervisor or another member of the Harvard community should be notified about the meeting at the same time as the interaction or as soon as is reasonably practicable thereafter.
Iowa State University Youth Activities, Pre-Collegiate Programs and Camps Various levels of background checks (National Sex Offender Registry, Criminal Record Check and Motor Vehicle Record Check) are required for employees and volunteers who will have interaction with youth and vulnerable populations. Background checks for ISU youth programs or individuals supervising youth are required annually and at no cost to departments/units. Program leaders are responsible for the proper care and supervision of youth participants as well as orientation and training of staff and participants. Personal, unsupervised interaction between a program leader, program staff, or authorized adult and a youth participant without at least one other program staff, parent or legal guardian present.
Lock Haven University Protection of Minors All program staff, paid and unpaid, who may have direct contact, interact with, treat, supervise, chaperone, or otherwise oversee minors will be required to these clearances: i. Pennsylvania State Police Criminal Record Check; ii. Pennsylvania Department of Human Services Child Abuse Clearance; and iii. Federal Bureau of Investigations (FBI) Criminal Background Check. All authorized adults or program staff including volunteers working with minors are required to be trained on policies and issues related to minor safety and security. Training will include such topics as: * Detecting and reporting abuse. *First aid/CPR and medication management. * Participant conduct management and disciplinary procedures. * Authorized adult or program staff code of conduct. * Sexual and other unlawful harassment. * Safety and security protocols. * Crime reporting procedures. Do not be alone with a minor. If one-on-one contact is required, meet in open, well illuminated spaces or rooms with windows observable by other authorized adults or program staff, unless the one-on-one contact is expressly authorized by the program administrator or is being undertaken for medical care.
Marymount University Protection of Minors
Middle Georgia State University Minors Policy Appropriate screening of all Authorized Adults or Program Staff participating in MGA-sponsored Authorized Programs in accordance with the USG Human Resources Administrative Practice Manual: Background Investigation must be done at least once every three years. All Authorized Adults or Program Staff must receive appropriate periodic training on safety, security, and mandatory reporting requirements and procedures Don’t spend a significant time alone with one minor away from the group or conduct private interactions with minors in enclosed spaces or behind closed doors.
Mississippi State University Minors Protection All Authorized Adults must have a background examination or acceptable proof of such examination on file with MSU prior to the commencement of the Covered Program at least every three years. The Sponsoring Unit and/or Program Director shall be responsible for ensuring that all Authorized Adults working in a Covered Program have completed training prior to the commencement of the Covered Program. The training materials shall be approved in advance by the Office of Compliance and Integrity and evidence of completion of the training shall be provided to the Office of Compliance and Integrity upon completion of the training. In the event of continuing programs, training must be completed annually.
MIT Protection of Minors Certain individuals will be required to pass a criminal background check prior to participation in Institute-run or -sponsored activities involving minors. Program administrators are responsible for providing training to staff members working with minors in MIT programs or activities. All staff working with minors should also review the "DOs and DON'Ts" which provide tips and helpful guidance for maintaining a safe and positive environment.
Montgomery College Protection of Minors Criminal history checks must be completed before an individual interacts with minors on behalf of the College. The College will provide guidance on behavioral standards through awareness training on child abuse and neglect, educational resources, and consultation facilitated by the youth protection coordinator. Those working with youth must not to be alone with a minor before, during, or after the program or activity. The “rule of three,” as it is known, calls for two responsible adults to be present at all times. Any exception to the “rule of three” must be made, in advance, by the supervisor or program director.
NC State University Programs that Involve the Participation of Minors Programs must conduct a criminal background check on all new employees and volunteers who work with, interact, instruct or otherwise directly supervise minors. Programs must conduct criminal background checks on returning volunteers at least every two (2) years. Programs must provide mandatory annual training to all Program employees and volunteers.  At a minimum, training must include: ·  Applicable University policies, procedures, and rules, including this regulation; ·  Behavioral expectations, including appropriate conduct when working with minors and related staff codes of conduct; ·  Risk management best practices, procedures, and guidelines for all Program activities;
Ohio State University Activities and Programs with Minor Participants Mandatory for those with care, custody, or control of minors. BCI before working with minors and every 4 years (unless break in service greater than 12 months), FBI for those not in OH for 5 years; mandatory self-disclosure; background checking is all centralized in Office of Human Resources. Extensive (45 min) training required of those with care, custody, or control, abbreviated handout available for those without; online or in-person; required topics: •Recognizing signs of physical, sexual, and emotional abuse, as well as neglect •Reporting suspected abuse and/or neglect •How to prevent child abuse •Standards of behavior •Policy in general Intentional or purposeful one-on-one interactions are prohibited unless expressly authorized by the Dean/Vice President or designee. Approved one-on-one interactions may only take place in open, well-illuminated spaces or rooms observable by other adults from the Program. If the dean/vice president or designee determines that meeting in the manner specified above is not practical and approves other arrangements, an Exemption Request form can be submitted following the exemption process.
Oregon State University Youth Program Policies and Guidelines Employees and volunteers who work with youth on an ongoing basis are required to have a new criminal history check every two years. Whether the program is on or off campus all volunteers and staff who work with youth must have adequate training to perform their duties.  The recommended minimum is at least two (2) hours of training. Faculty, staff, and volunteers should avoid situations where they are alone with one, unrelated youth.
Pennsylvania State University Minors Involved In University-Sponsored Programs or Programs Held at the University and/or Housed in University Facilities All Authorized Adults who have direct contact with minors are required to have a current background check on record with the University at the time of hire and/or beginning work with minors: Pennsylvania State Police Criminal Background Check (SP4-164) Pennsylvania Child Abuse History Clearance Form (CY-113) Federal (FBI) Fingerprint Criminal Background Check (Criminal History Report) Building a Safe Penn State: Reporting Child Abuse: A comprehensive training developed to train all Penn State employees as well as volunteers working with minors to recognize and report child abuse. Content focuses on providing a road map including: –How to identify the signs or indicators of child abuse –How to respond to a disclosure of child abuse –How to report child abuse to the proper authorities –Responsibilities under PA law and Penn State policies There must be two or more adults present during activities where minors are present. Authorized Adults also shall not have any direct electronic contact with minors without another adult being included in the communication.
Prairie View A&M University Camps and Programs for Minors Annually, both a criminal conviction and sex offender background check will be conducted on all individuals hired or assigned to employee or volunteer positions involving contact with minors at a program for minors. All camp/enrichment program employees or volunteers interacting with minors must complete the System-approved Child Protection Training every two (2) years with a passing score of 100%.
Providence College Child Abuse or Neglect Reporting Policy All offers are contingent on the human resources department receiving satisfactory results from the reference checks, test results, successful completion of criminal background checks, and all other screening tests as required above. Do not spend time alone with a child away from others.
Rhode Island School Protection of Minors in RISD Programs A background check will be completed on all employees, student employees and volunteers in positions with the possibility of care, supervision, guidance or control of minors. Adults should not be alone with a single minor. If there is a situation that requires confidentiality, one-on-one interactions should be conducted in an observable space.
Rice University Minors in University-Approved Activities Individuals participating in activities with minors must have a satisfactory background check (within the last three years) on file with Risk Management before participating in activities with minors. University faculty, staff, students, volunteers, interns and independent contractors must complete Child Protection Training. However, this requirement does not apply to any individual who has only incidental contact with children in the course of performing their job duties. Covers: A) Definitions of various forms of abuse; B) Signs and effects of abuse and molestation; C) Steps for reporting known or suspected abuse; and D) Training and successful completion of the training program must occur 5 days prior to the program start date. Recertification must be done every 2 years. Refrain from engaging in one-on-one interaction in a private or isolated space with a minor (unless specifically authorized by the parent or legal guardian, such as with some music lessons).
Robert Morris University Protection of Minors Certain categories of individuals will be required to obtain criminal history clearances prior to participation in University-sponsored or -affiliated programs and activities involving minors dependent upon the nature of their duties and interaction with minors. http://intranet.rmu.edu/protection-of-minors/training Do not spend time alone with one minor away from the group or conduct private interactions with minors in enclosed spaces or behind closed doors.
Rutgers University Protection of Minors Background investigations of Authorized Adults and those who hold Direct Contact Positions or Job Titles who have interaction with minors must be conducted before they begin working with minors at Rutgers University. Anyone that may have one-on-one interaction with minors must undergo a background check before the program start date. Background investigations of employees who continue in employment in the Program must be repeated every 3 years. Program Directors, supervisors, and individuals who are regularly in contact with minors must complete the 30-minute online Rutgers Protection of Minors Training Course on the conduct requirements of this policy, on protecting participants from abusive emotional and physical treatment, and on appropriate or required reporting of incidents of improper conduct to the proper authorities. Do not spend a significant time alone with a minor. Anyone that may have one-on-one interaction with minors must undergo a background check before the program start date.
Seattle University Research Involving Minors Before submitting a protocol, all researchers must have current (within the past three years) CITI certification, available at:  www.citiprogram.org.  Faculty and staff researchers should complete the entire human subjects training modules. Student researchers should complete the "student researcher" modules. Printed copies or PDFs of certification for all PIs must be included with protocol submissions -- the IRB cannot issue a determination without appropriate proof of human subjects training.
St. Francis University Protection of Minors A criminal background check is completed by the Office of Human Resources on all employees and volunteers as part of the employment process. The University will accept a criminal background check completed with another school. New hires and volunteers must have completed employment paperwork with the Office of Human Resources prior to the start of employment or volunteer work. No one is permitted to begin work until clearance requirements are met. Employees and volunteers of Saint Francis University who supervise, coach, counsel, provide care to, or teach minors must complete online or classroom training focused on mandatory reporting upon hire and annually. If training has not been completed by the start of a camp or program, then the individual will not be permitted to work with minors until it has been completed. The Office of Human Resources will work with hiring supervisors to determine if training is needed and also ensure the training is completed by employees and volunteers. Whenever possible, try to have another adult present when you are working with minors in an unsupervised setting. Conduct necessary one-on-one interactions with minors in a public environment where you can be observed.
St. John's College Safeguarding and Child Protection Policy The school will operate safer recruitment practices including ensuring appropriate DBS and reference checks are undertaken according to the government guidance ‘Keeping Children Safe in Education’ (2016) and the school’s Safer Recruitment Policy. Regular Child Protection training for all staff including the Head, the Governors, temporary staff and volunteers in regulated activity consisting of induction training, refresher training in full every two years.
St. Joseph's University Protecting Minors in Our Community Successful background checks including the Pennsylvania Criminal Record Search, FBI Fingerprinting Check, and Pennsylvania Child Abuse Clearance will be required of all University employees and each Authorized Adult prior to his or her direct contact with Minors in a program or activity covered by this Policy and at least once every three (3) years thereafter. Background checks may be conducted by an outside contractor at the request of the Director of Recruitment, Engagement & Retention. All Saint Joseph’s University employees and Authorized Adults who will be interacting with Minors in a covered program or activity shall complete, every three years, mandatory training on the conduct requirements of this Policy, on protecting Minors from abusive emotional and physical treatment, and on mandatory reporting of suspected child abuse. The appropriate member of President’s Cabinet or area Director may enhance and/or modify the required training program to meet specific needs of the particular program or activity involved, in consultation with the Director of Recruitment, Engagement & Retention, but any such enhanced or modified program must include all the elements described. Authorized Adults participating in programs and activities covered by this Policy shall not Have one-on-one contact with Minors; in general, it is expected that activities where Minors are present will involve two or more Authorized Adult participants/supervisors.
Temple University Policy on the Safety of Minors in University Programs All persons who will have contact with Minors in a Covered Program are subject to the following minimum screening requirements: (a) Pennsylvania State Police Megan's Law registry and/or (b) the Federal National Sex Offender's registry. The director or head of a Covered Program, in consultation with Risk Management and the university's Department of Human Resources, will determine which persons will be subject to additional fingerprinting, FBI and PA Act 33 clearances. Any person who is subject to screening requirements by this Policy is under a continuing obligation, as long as he/she continues to participate in a Covered Program, to disclose immediately any new felony or misdemeanor conviction to the university. All persons participating in Covered Programs must complete mandatory training on appropriate conduct around Minors, protecting Minors from abuse and neglect, and reporting of known or suspected abuse and neglect. Human Resources will coordinate and facilitate training at the request of a Covered Program. All faculty, staff, and administrators are required to take this training once every three years. Under no circumstances will persons be alone with a Minor in settings where they and the Minor are not directly observable at all times.
Tennessee Technological University Minors on Campus New hires will be required to complete Tennessee Tech background check process at the time of hire. All other individuals must complete the background check process or provide evidence of completion of a background check satisfactory to Tennessee Tech’s Human Resources Department. This includes current employees who have not previously had a background check completed or do not have a current background check, as well as all other individuals, paid or unpaid. For the purposes of this policy, a “current background check” means a background check that is no more than 2 years old on the date it is submitted to Human Resources for review. Each Authorized Adult, who will be participating in a program covered by this Policy shall attend annual mandatory training on the conduct requirements of this Policy, on protecting participants from abusive emotional and physical treatment, and on appropriate or required reporting of incidents of improper conduct to the proper authorities including, but not limited to, appropriate law enforcement authorities. Unless specifically exempted by the Department of Human Resources from this requirement, have one-on-one contact with minors: there must be two or more adults present during activities where minors are present. Authorized Adults also shall not have any direct electronic contact with minors without another adult being included in the communication.
Texas A&M University Campus Programs for Minors Background checks are required annually for all authorized adults who exercise care, custody, and/or control of minors in program activities. This includes, but is not limited to, faculty, staff, volunteers, coaches, instructors, TAMU students, etc. Documentation that a search was conducted must be maintained for a period of three years for volunteers and five years for TAMU employees. As a requirement under the Texas Education Code § 51.976, all individuals in a position involving contact with participants at a campus program for minors must complete a training and examination program on sexual abuse and child molestation. The Texas A&M University System created an online training that meets the requirements of the Education Code and has been approved by the Texas Department of State Health Services. All Texas A&M University CPM program staff members must complete this training. Has defined "supervision ratios" that include no 1:1 interactions.
The Citadel Military College of South Carolina Required for all adults involved with covered minors programs. Program Directors are required to train adult participants in sexual abuse, assault, and harassment, bullying, behavior, intervention, discipline, suicide awareness/prevention, etc.). Looking at means to improve this aspect of protection of minors program.) 1:1 interaction is prohibited in closed environments. 1:1 interaction is allowed within eye-shot of second adult in public spaces.
University of California Best Practices for Managing Minors on Campus The university maintains an extensive screening process for employees, counselors and , volunteers that includes background and reference checks prior to employment involving a minor. An orientation and training process that includes instruction on: Child safety rules; the risk of child abuse allegations; instruction on avoiding one-on-one environments; reporting child abuse events to the local police department immediately; reporting incidents of injury, illness of unacceptable behavior to the campus public safety / police department; and Program emergency preparedness plans. Avoid one-on-one situations without others in the area. Encourage a minimum 1 advisor: 2 children or greater ratio when mentoring. Encourage the child buddy system (2 minors or children working together) when sponsoring youth programs.
University of California, Berkeley Best Practices for Activities Involving Minors Required prior to employment. Office of Human Resources has trainings set out for the prevention of child abuse. No private or secluded face-to-face interactions between one adult and one minor are permitted.
University of California, Davis Youth Protection Name based background check, FBI records and livescan fingerprinting. Uses Praesidium Inc. a risk management company, that offers a variety of training tools for staff to use. 1:1 interactions are disapproved, unless in certain program circumstances, where in which they have been evaluated and exempted.
University of California, Los Angeles Reporting Child Abuse and Neglect CANRA does not require background checks but many federal, state and/or accreditation standards require background checks in order to license and/or credential professionals who may also be Mandated Reporters. Employers are strongly encouraged to provide their employees who are mandated reporters with training in the duties imposed by this article. This training shall include training in child abuse and neglect identification and training in child abuse and neglect reporting.
University of California, Merced Protecting Minors on Campus Any policy covered UC employee who oversees minors must have a criminal background check conducted in accordance with University policy and local procedures. While mandated reporter training is not required, all mandated reporters are expected to comply with the duties of the role. The university strongly encourages mandated reporters to complete Praesidium’s online training course to help understand the role in recognizing and reporting child abuse. No one-on-one interactions should occur in private. This includes between members and adults or among youth.
University of Chicago Policy on the Safety of Children in University Programs The background check consists of a criminal history and registered sex offender check conducted by a third party the University contracts with. The director or official responsible for a covered program may, in addition to the background check, require supplemental prospective background checks at regular intervals based on the nature of the program, requirements under applicable law, contractual obligations, or other relevant factors. The ready availability of criminal history and registered sex offender status information has resulted in a significant shift in national practices within higher education where obtaining this information is becoming common practice. Training on mandated reporting status, the policy and guidelines for working with youth. Make every effort to refrain from being alone with a minor at any time.
University of Colorado-Boulder Child Protection Each Program Operator shall conduct annual background checks for staff and volunteers who will work/volunteer in its Program for Children. Each Program Operator shall also consult with University Risk Management to determine whether it requires additional insurance for activities related to its Program for Children. Protocol and procedures include Training for counselors, faculty, coaches, or volunteers running the camp.
University of Connecticut University Sponsored activities involving minors must ensure that all Authorized Adults have successfully passed a Background Screening, as defined in the Policy, prior to working with minors. A. University Sponsored activities involving minors must ensure that all Authorized Adults successfully complete the University’s annual Minor Protection Training prior to working with minors. At minimum, such training will cover: i. The University’s policy and procedures for the Protection of Minors and Reporting of Child Abuse and Neglect; ii. Common types and signs of child abuse; iii. Common patterns of perpetrators of child abuse; iv. Protocols for responding to incidents of child abuse or neglect. Please visit http://minorprotection.uconn.edu/training/ for additional guidance Ensure adequate levels of supervision at all times and eliminates one-on-one interactions with minors.
University of Denver Protection of Minors on Campus
University of Florida Youth Protection Background checks are required for all staff/faculty and volunteers (including student staff/volunteers) working in UF-affiliated youth activities. The appropriate level of Background Checks must be completed prior to beginning to work with minors. Current employees who have been screened must be rescreened every 5 years to remain in compliance with the law. However, following the screening, if they have a break in service of over 90 days, they would need to be screened and cleared again before beginning work. All University of Florida-affiliated youth programs are responsible for ensuring that any program employees, volunteers, and other individuals directly in contact with minors under the age of 18 successfully complete an annual Youth Protection Training (course number YCS800) offered by the University of Florida. The Youth Protection Training was developed to equip you with the knowledge to: Employ strategies to provide a safe environment for youth, Recognize the different types and signs of child abuse, and Properly respond to incidents involving youth and/or report known or suspected child abuse. These activities must be coordinated in a way that eliminates one-on-one interactions and ensures that adequate staff-to-participant ratios are in place at all times.
University of Idaho Protecting Minors Employee/Volunteer Selection Criteria. Programs must include specific criteria for selecting employees and volunteers having direct contact with minors. Criteria may include reference requirements, additional background checks, and/or restrictions on unsupervised contact with minors. All program employees and volunteers are required to complete training provided by Risk in detecting and reporting abuse. Training Requirements. Training shall include (but not be limited to): i. Minor protection training provided by Risk ii. Program-specific minor protection policies. All training is valid for one year from the date of completion or certification. Minor-adult contact ratio requirements. Program policies should avoid one-on-one contact between adults and minors. When involving minors the following ratios should be minimum requirements: minors up to age 7, 1:10 ratio; minors between the ages of 8–12, 1:16 ratio; and minors ages 13 and up, 1:28. Minor-adult contact ratios shall be maintained during periods of transportation, meals, responding to emergencies, and overnight housing where applicable. Programs with daycare licenses will adhere to state ratio guidelines.
University of Kansas Minors on Campus All Program Staff, including the Program Director, who may have contact with participants must be thoroughly screened, including by conducting a background check on all such individuals. At a minimum, the background check should include: state criminal felony and misdemeanor for the past seven years (for an unlimited number of counties, as revealed by a social security number trace), federal criminal (for an unlimited number of districts, as revealed by a social security number trace), and national sex offender and child abuse searches. The Program Director is responsible for training each Program Staff member on an annual basis, in accordance with best practices. At a minimum, training should include the conduct requirements of this policy, protecting participants from abusive emotional and physical treatment, and on appropriate or required reporting of incidents of improper conduct to the proper authorities including, but not limited to, appropriate law enforcement authorities. The Program Director shall make training materials and documentation of completed training by Program Staff available upon request. Prohibits one-on-one interactions, Follows American Camp association guidelines for ratios.
University of Kentucky Minors Involved in University-Sponsored Programs or Programs Held at the University Program leaders shall ensure that all program staff and any other individuals who will have direct contact with minors have been subject to a criminal background check and a National Sex Offender Public Registry check within the previous five years. This includes volunteer program staff, such as parents, who stay in overnight accommodations with minors or who have one-on-one contact with minors. Background and National Sex Offender Public Registry checks shall be repeated at least every five years thereafter but individual Programs or units may require more frequent updates. Prior to beginning any assignments with programs including minors all program leaders shall complete the appropriate training administered through Risk Management, or its designee, every three years. This training is designed to target issues of codes of conduct, boundary concepts, and awareness of signs of possible abuse, molestation or neglect, reporting suspected abuse and responding to accusations of abuse. Program leaders can access the training through the Risk Management website. One-on-one contact means personal, unsupervised interaction between a program leader or program staff and a minor without at least one other program leader, program staff, parent or legal guardian present.
University of Maryland Founding campus/Baltimore Confirm with the Youth Activity Coordinator that each proposed Sponsor has a current, satisfactory criminal background check report. To be a Sponsor or Co-Sponsor, a faculty or staff member must authorize the University to conduct a standard criminal background check that results in no reports unsatisfactory to the Youth Activity Coordinator. The background check may be repeated at intervals as a condition of remaining a Sponsor. Consult with EHS to identify safety training required for participants in the Youth Program. Ensure that proposed participants in a Youth Program successfully complete any appropriate safety and confidentiality (Health Insurance Portability and Accountability Act) training at the outset of the Youth Program, and reject from the Youth Program any person who does not successfully complete the training.
University of Maryland Camps and Youth Programs A Criminal Background Check report must be received by the Office of Risk Management at least 2 weeks before an employee or volunteer may begin working the camp. At the University of Maryland, the fingerprint/background check is active for 3 consecutive years before a new background check is required. Youth programs and camps should ensure that staff and volunteers receive all required training and are equipped with the knowledge and skills to effectively follow safety procedures. Staff and volunteers must receive the following training: *Documented training on the program’s Health Program and all of its components, including procedures for supervising medication. *Documented training on the program’s Emergency Plans, Trip and Transportation Plans and "Specialized Activities" Safety Plans. *Current and documented CPR and First Aid Certification. A minimum of two (2) staff members with current CPR and First Aid Certification are required to be on duty at all times. *Documented training on the requirements of the USM Policy on the Reporting of Suspected Child Abuse and Neglect for those camp or youth program employees/volunteers who have regular contact with children.
University of Michigan Policy on Minors Involved in University-Sponsored Programs or Programs Held in University Facilities All Authorized Adults or Program Staff who work with Minors in Programs covered by this policy are required to submit to an initial criminal background screening. Returning Authorized Adults or Program Staff are required to submit to a criminal background screening every two years, thereafter. Criminal background checks must be completed and evaluated before the Authorized Adult or Program Staff may begin working with Minors. The criminal background screening will be administered by the Human Resources office on each campus for University-Sponsored Programs. All Authorized Adults or Program Staff working with Minors are required to be trained on policies and issues related to Minor health, wellness, safety, and security. This training should be completed annually and may differ based on role. Documentation of training completion is required to be maintained by the Program Administrator. Training must address the following topics: Detecting and reporting abuse or neglect First aid/CPR and medication management Participant conduct management and disciplinary procedures Authorized Adult or Program Staff Code of Conduct Sexual and other unlawful harassment Clery Act Safety and security protocols Do not be alone with a single Minor. If One-on-One interaction is required, meet in open, well illuminated spaces or rooms with windows observable by other Authorized Adult or Program Staff, unless the One-on-One interaction is expressly authorized by the Program Administrator or is being undertaken by a health care provider.
University of Minnesota Twin Cities Safety of Minors . To find out which staff members and volunteers must have background checks, and for more details, see the Safety of Minors Policy. To request a background check: Contact OHR at 4-UOHR (612-624-8647 or 800-756-2363) and request a Standard Background Check. A 4-UOHR staff member will explain the process in more detail. University employees who are required to take the 15-minute online training can enroll on the Safety of Minors training website. The training is offered through ULearn, the University's learning management system that allows for administration, tracking, and reporting of training content. All University employees are automatically enrolled in ULearn. Non-employees can also take the ULearn Safety of Minors training with a one-time registration. Or non-employees can take the Safety of Minors training without registering on ULearn. Program staff are required to complete online training every three years. Program staff must avoid being alone with a minor. When one-on-one consultation is needed for discipline, mentoring or instructional purposes, the conversation should take place within view (not hearing distance) of others and another staff member should be aware that this private conversation is taking place.
University of Nebraska-Lincoln Campus Youth Activity Safety Activity Workers and Activity Support Staff must successfully pass a Sex Offender Registry Check for the state(s) in which they currently reside. No Activity Worker or Activity Support Staff can be listed on any Sex Offender Registry. Sex Offender Registry Checks must be conducted at least annually.  Every Sponsoring Organization hosting a Youth Activity is responsible for ensuring that an Activity Worker or Activity Support Staff does not have a criminal background that would disqualify the individual from participating in the Youth Activity. Use of an Activity Worker’s personal room, office or home for interacting/meeting alone with youth that are affiliated with the Youth Activity is prohibited. Activity Workers are prohibited from meeting youth off-site or off hours. Exceptions require parent/guardian written approval and the Activity Director’s approval in advance. If one-on-one travel will occur, the Activity Worker is encouraged to contact his/her supervisor or designee immediately before departure and immediately upon arrival at the destination.
University of Nebraska-Omaha Youth Activity Safety Activity Workers and Activity Support Staff must successfully pass a Sex Offender Registry Check for the state(s) in which they currently reside. No Activity Worker or Activity Support Staff can be listed on any Sex Offender Registry. Sex Offender Registry Checks must be conducted at least annually.  Every Sponsoring Organization hosting a Youth Activity is responsible for ensuring that an Activity Worker or Activity Support Staff does not have a criminal background that would disqualify the individual from participating in the Youth Activity. Training is provided by the youth safety coordinator. Use of an Activity Worker’s personal room, office or home for interacting/meeting alone with youth that are affiliated with the Youth Activity is prohibited. Activity Workers are prohibited from meeting youth off-site or off hours. Exceptions require parent/guardian written approval and the Activity Director’s approval in advance. A ratio of at least one (1) adult supervisor to every 15 youth is required, with a minimum of two (2) adult supervisors regardless of the size of the activity. At least one adult supervisor of the same sex as the youth is required.
University of New Mexico Minors on Campus Authorized adults who will have one-on-one contact with minors or participate in overnight activities with minors, must clear criminal background checks prior to participation in these University programs. Program leaders may require other authorized adults to clear background checks prior to participation in University programs. Additional information on background checks can be found in UAP 3280 (“Background Checks”). Program leaders should identify the authorized adults who must complete appropriate training. Training is offered to employees through Learning Central. The same training can be offered to other authorized adults who are not employees through links on the Main Campus Compliance Office’s website. The training includes: -Basic warning signs of abuse or neglect of minors. -Guidelines for protecting minors from emotional and physical abuse and neglect. -Requirements and procedures for reporting incidents of suspected abuse or neglect or improper conduct. -Units may offer additional training to authorized adults to meet the specific needs of individual University programs. Program leaders should provide that the ratio of adults to minor program participants follow the American Camp Association ratios: -5 years and younger: 1 staff for each 5 overnight campers and 1 staff for each 6 day campers -6–8 years: 1:6 for overnight, and 1:8 for day -9–14 years: 1:8 for overnight and 1:10 for day -15–18 years: 1:10 for overnight and 1:12 for day Authorized adults who will have one-on-one contact with minors or participate in overnight activities with minors, must clear criminal background checks prior to participation in these University programs.
University of North Carolina at Chapel Hill Protection of Minors Program Staff generally must have subsequent background checks at least annually. There are two exceptions under which a Program Staff member may have subsequent background checks every five (5) years rather than annually. The first exception applies to Program Staff who are also University employees or students and who are continuously employed by or enrolled in the University without any break in their employment or enrollment that lasts one hundred twenty (120) days or more. The second exception is for Program Staff members continuously employed by or volunteering for third-party entities who do not have a break in employment or volunteer service that lasts one hundred twenty (120) days or more. Each Covered Program must assure that all Program Staff are appropriately trained on policies and issues relevant to the protection of minors. This training must occur at least annually and must occur prior to any initial interactions with minors. The management of a Covered Program may enhance and/or modify the University’s training requirements to meet specific needs of the applicable program, but such training must include the following minimum components: The University’s Policy on the Protection of Minors; Sexual abuse and sexual harassment; Detection of abuse and neglect through behavioral signs of abuse or neglect that minor victims may exhibit; Protecting minors from abusive emotional and physical treatment by adults or peers; Laboratory safety for minors (when applicable). If possible, do not be alone with a single minor. In general, it is expected that activities where minors are present will involve two or more adults. If one-on-one interaction is absolutely required, meet in open, well-illuminated spaces or rooms with windows observable by other adults unless the one-on-one interaction is expressly authorized by the Program Director, a Dean, a Department chair, or unless the interaction involves a health care provider providing health care services.
University of Notre Dame Protection of Children The University Unit must ensure that all non-student volunteers and non-university employees affiliated with a Program or event involving Children have been subject to a criminal background check and a check of the national sex offender registry. Additionally, the University Unit must ensure that any University Representative who will be present in a facility with Children during an Overnight Stay as part of the Program undergo a criminal background check and a check of the national sex offender registry every three years. Each adult who will be working with Children in the Program must complete the online training provided by the Office of Risk Management at minimum every three years. Don’t spend significant time alone with one Child away from the group or conduct private interactions with Children in enclosed spaces or behind closed doors.
University of Oregon Minors on Campus The University will conduct criminal background checks for any university employee or volunteer working in youth programs. Criminal, credit, and related background checks ARE REQUIRED for all university positions, including (but not limited to) new employee hires, who will have "Unsupervised access to children (does not include university students under 18) and vulnerable adults (persons 18 years of age or older who have substantial mental or functional impairments and are unable to protect themselves)." It is recommended that each program staff member view the following online training courses: "Shine a Light" (link is external) Designed for employees who don’t work directly with children, this short video covers the warning signs of sexual abuse, locations to keep an eye on, and steps for reporting incidents or suspicions. The three training courses below can be found online at EduRisk (link is external) by United Educators. "Protecting Children: Hiring Staff Who Work With Minors" This course shows higher education and K-12 hiring managers how to select the best people to help keep the children in their care safe. “Protecting Children: Identifying and Reporting Sexual Misconduct” This course will help adults learn how to recognize, prevent and report sexual misconduct. “Concussion Awareness” This course will help coaches and athletes recognize and swiftly respond to symptoms of a concussion. Employees, volunteers, and contractors are discouraged from one-on-one contact with minors.
University of Pittsburgh Protecting Children As a general rule, new employees and appointees must submit satisfactory clearances prior to the start of employment. Child Protection Clearances are required for new and current employees and appointees who will have direct contact with children under 18 years of age, provided these children are not subject to an exception. Clearances for anyone who is required to have them must be renewed every 60 months from the date of the individual’s oldest certification. The University of Pittsburgh encourages employees and volunteers that have direct contact with children through work to go through training on the recognition and reporting of child abuse. The Pennsylvania Department of Human Services (DHS) and the Pitt School of Social Work's Child Welfare Resource Center developed a free online program that provides a training course on mandated and permissive reporting of child abuse. This course meets Act 31 of 2014 Training requirements and the Recognizing Child Abuse and Mandated Reporting components of Act 126 of 2013. In addition, DHS and each county agency will conduct a continuing publicity and education program for Pennsylvania residents aimed at the prevention of child abuse and child neglect. The DHS website provides more information on training requirements and services.
University of Richmond Reporting Process for Minors The University has implemented an online training course that all individuals are required to complete before beginning to work with minors. The course was developed by United Educators and is available through their online Learning Management System, EduRisk Learning.
University of San Francisco Minors in Laboratories All University employees, independent contractors, students, and volunteers who regularly work in a University or coach-sponsored camp or other program designed for minors or who administers such a program are required to successfully complete both a background check and a fingerprinting check prior to undertaking an assignment involving minors.   All individuals authorized to work with minors must complete background and fingerprinting checks on an annual basis. Individuals who have not completed these checks are not permitted to participate in a University or coach-sponsored activity. Any person approved by the University to work in a program that brings the individual into regular contact with minors, including a coach-sponsored program, or who directs or supervises such a program, must complete annual training on the protection of minors. Such training should be designed to increase awareness, establish boundaries, and foster codes of conduct intended to protect children from sexual misconduct through prevention strategies and reporting. At a minimum, the training must include the following information: Basic warning signs or problem behaviors that would lead a reasonable person to suspect child abuse or neglect. Guidelines and best practices for protecting minors from physical and emotional abuse or neglect. See Appendix B. Specific procedures for reporting suspected child abuse or neglect, in accordance with this Policy. Adults should avoid any one-on-one interactions with a minor; another adult, preferably, or another minor should always be present during such interactions.
University of Southern California Protecting Minors All faculty, staff, students, volunteers and third party contractors who work in a program specifically designed for minors or who direct or supervise such a program are required to: successfully complete a criminal background screening prior to beginning any assignment involving minors; participate in targeted training designed to teach appropriate codes of conduct with minors, awareness of signs of possible abuse, molestation or neglect, and how to report such suspicions. All those who work with minors must participate in targeted training designed to teach appropriate codes of conduct with minors, awareness of signs of possible abuse, molestation or neglect, and how to report such suspicions. All new employees receive this training within 60 days of hire; continuing employees receive refresher training every two years. Students, faculty or staff who have child care emergencies are advised to stay home or make alternative arrangements rather than trying to bring children to campus; faculty and supervisors should exercise leniency in excusing absences resulting from such emergencies. USC is not in a position to provide emergency child care, and no university space is to be used as an alternative to child care
University of Southern Mississippi Minors on Campus All authorized adults/program staff are required to complete a criminal background check. Authorized adults are defined as individuals, paid or unpaid, 18 years or older, who interact with, supervise, chaperone, or otherwise oversee minors in program activities, or recreational, and/or residential facilities. This includes but is not limited to faculty, staff, volunteers, graduate and undergraduate students, interns, employees of temporary employment agencies, and independent contractors/consultants. The Authorized adults’ roles may include positions as counselors, chaperones, coaches, instructors, etc. Background checks are conducted annually as it relates to the “Minors on Campus” policy for all event and camp program staff/authorized adult supervisors - whether paid or unpaid - or regardless of affiliation with the university. Program or activity directors, staff, volunteers and all authorized adults working with minors in university programs or activities are required to do the following annually: a. Review the University’s Minors on Campus Policy and certify that they have done so; b. Attend mandatory training provided by the sponsoring unit or program which will provide information about the responsibilities and expectations under the minors on campus policy, emergency response, reporting of suspected abuse, among other things; and c. Complete a free online training course Do not have one-on-one contact with minors: there must be two or more Authorized Adults present during activities where minors are present. One-on-one contact includes electronic communication. Therefore, Authorized Adults/Program Staff shall not have any direct electronic communications with minors without another Authorized Adult, parent, or legal guardian being included in the communication.
University of Tennessee Knoxville Programs for Minors Sponsored by a University Unit Before allowing a Covered Adult to participate in a Covered Program, the Program Director shall ensure that the UTK Office of Human Resources has had a criminal background check conducted on the Covered Adult within the last four (4) years, except as otherwise provided in SA 575. The system Office of Human Resources shall develop a training program that campus and institutes shall use to train Program Directors and Covered Adults on how to prevent, recognize, report, and address child abuse. The training program should address at least the following topics: A) Definition of child abuse, and the signs, symptoms, and effects of child abuse; B) Responding to suspected child abuse, including but not limited to reporting of suspected child abuse under Tennessee law and this policy; and C) Child abuse prevention strategies, including campus/institute policies for Covered Programs. The Designated Official shall ensure that every Program Director is trained at least once every two (2) years. The Program Director shall ensure a Covered Adult has been trained within the last two (2) years before allowing the Covered Adult to participate in a Covered Program. Electronic documentation that a Program Director or Covered Adult has been trained shall be maintained by the system Office of Human Resources for at least two (2) years. There shall be no one-on-one contact between a minor and a Covered Adult unless one-on-one contact is essential to the program and has been approved in advance by the Designated Official.
University of Texas at Austin Youth Protection Program Camp directors must ensure all designated individuals who will work with campers during the program undergo a criminal background check conducted each year of the program. The check must be conducted and successfully cleared prior to the start of the program. The program will use the following sources in conducting a background check: A) Texas DPS Crime Records Service – Secure or Public Site B) a sex offender registration check C) an appropriate out-of-state check an international check for any foreign national who the camp director has reason to believe lived outside the U.S. after the age of 14 unless the person’s visa issuance or renewal occurred after implementation of the U.S. Patriot Act on October 24, 2011. (Reasonable efforts will be used to obtain such a check and it need only be conducted initially if the individual does not live outside the U.S. during the year.) Designated individuals must complete the Sexual Abuse and Child Molestation Awareness training and examination. This training includes information and examination concerning warning signs of sexual abuse and child molestation. Designated individuals must achieve a score of 70% or more correct on the examination. A designated individual will be allowed to repeat the course if necessary to achieve a passing score. Upon successful completion of the course, the designated individual will receive a certificate of completion, which they will provide to the camp director. Designated individuals must complete the training and examination every two years. If the designated individual is a new employee or volunteer, they must complete the training before the program starts. The University training module University of Texas Child Protection Training is provided by the University at no cost to the designated individual. No one-on-one contact with minors is permitted outside the presence of others.
University of Texas at Dallas Programs for Minors Criminal Background Check (CBC) – PACE for Minors directors/coordinators must ensure all designated individuals who will work with participants during the program undergo a CBC conducted each year of the program. The CBC must be conducted in accordance with UTS 124 Policy, Criminal Background Checks, and UTDBP3000 Policy, Criminal Background Checks. The CBC results must be considered satisfactory according to policy standards and be completed prior to the start of the PACE for Minors. External third-party PACE for Minors must provide documentation that a CBC was completed and that the results of the CBC performed satisfactorily meets or exceeds the standards as set forth in UTS124 and UTDBP3000 for all designated individuals affiliated with their PACE for Minors prior to the start date of the program. Prior to the start of any PACE for Minors, PACE directors/coordinators must ensure all designated individuals complete a campus program for minors training program and examination approved by the Texas Department of State Health Services. Individuals must complete the training every two years.
University of Utah Safety of Minors Participating in University Programs or Programs Held on University Premises The background screening required under this subsection A-3, unless otherwise specified, includes a criminal background check and sex offender registry screening. Background screening shall be completed and evaluated prior to an Authorized Adult participating in activities with the Covered Program or, if the Covered Program is operated by a non-University entity, prior to the Authorized Adult participating in activities with the Covered Program on University Premises. Current University employees who transfer to a position in a Covered Program, with responsibilities as an Authorized Adult, shall undergo background screening prior to beginning in that role. The Program Administrator will conduct background screening on current or returning Authorized Adults at least every three (3) years. Each Authorized Adult, including the Program Administrator, whether the Covered Program is sponsored by the University or a non-University entity, shall receive training regarding appropriate and prohibited conduct with minors, child abuse awareness and prevention, sexual violence prevention, and reporting obligations and processes. Training records will be maintained by the Program Administrator and copies provided to the OEO/AA. Training will be prepared and made available by the OEO/AA and will be designed for particular positions and levels of involvement in the Covered Program Volunteers must work in public places, not alone with Minors. Risk Management Plan for Covered Programs include at a description of the physical space used by the Covered Program and measures and safeguards the Program will use to limit access to non-public spaces where there might be opportunity for any adult to be alone with a Minor without observation. When, in limited circumstances, the Covered Program permits one-on-one interaction between any adult and a Minor, the Risk Management Plan shall include a description of measures and safeguards to provide for the Minor’s safety.
University of Washington Safety of Minors at UW Online training is provided through the university.
University of Wisconsin Colleges Minor Protection and Adult Leadership Employees and volunteers holding a position of trust with access to vulnerable populations shall be subject to a criminal background check every four years, except that employees and volunteers with access to minors in a precollege camp shall be subject to a criminal background check every two years. Regardless of whether an individual has previously passed a criminal background check by the University, an individual who will hold a position of trust with access to vulnerable populations must pass a check that evaluates whether the individual is suitable for contact with vulnerable populations or minors. (e.g., a faculty member who has passed a background check that did not evaluate suitability for access to children must pass an additional check prior to working/volunteering for a precollege camp.) One-on-one contact between an adult and a minor is generally prohibited. A group setting must be maintained at all times. The case of a child and parent, guardian, or family member relationship. Instructional and research settings where one-on-one tutoring ensues. In such settings, free access to the instructional or research setting by authorized persons to and from any space must be maintained at all times. One-on-one contact should not be permitted unless it would fundamentally alter the nature of the service being provided. If one-on-one contact is permitted, free access to and from any space must be maintained. The number of adults present must be sufficient to ensure adequate supervision of minors at all times.
University of Wyoming Policy on Minors Participating in University-Sponsored or University-Approved Programs All Authorized Adults who have Direct Contact with Minors are required to have a current background check on record with the University before the adult is hired or allowed to begin work with Minors. The background investigation must include both a criminal history background check and a sex offender registry check. After completion of a satisfactory background check process an Authorized Adult must be rescreened every 3 years or after a break in service exceeding 1 year or upon a reported change in status. The Sponsoring Unit must provide training for Program Staff. The Sponsoring Unit may determine the required amount of training provided there is a minimum of thorough initial training prior to acting as an Authorized Adult, a thorough training update at least every three years, and refresher training annually before acting as an Authorized Adult in a Program. The training must include, at a minimum, information about responsibilities and expectations; policies, procedures, and enforcement; appropriate crisis/ emergency responses; safety and security precautions; mandated external and internal reporting; addressing medical emergencies; confidentiality issues involving Minors; and University responsibility/liability. Program Staff must know how to request local emergency services and how to report suspected child abuse. All activities involving Minors must be supervised by at least two (2) or more Authorized Adults or by the participant’s parent(s)/legal guardian(s). Additional Authorized Adults should be assigned as necessary to ensure adequate levels of supervision and to ensure one-on-one contact between a Minor and an Adult does not occur and that appropriate levels of supervision are implemented.
University System of Georgia Programs Serving Minors Employees and volunteers associated with these programs who are reasonably anticipated to have direct contact or interaction with minor program participants must be appropriately pre-screened. Personnel in charge of screening volunteers should be aware of the inherent limitations of background checks and should seek to utilize other screening methods in addition to background checks when possible, to include in-person interviews and reference checks. Employees and volunteers associated with these programs who are reasonably anticipated to have direct contact or interaction with minor program participants must be appropriately trained.
Vanderbilt University Protection of Minors A background check shall be required of each adult prior to his or her interaction or participation with Minors in Programs covered by this policy. This includes but is not limited to third party or non-Vanderbilt personnel who work with, instruct, or otherwise engage with Minors on Vanderbilt’s campus, as well as Vanderbilt administrators, faculty, staff, students, and volunteers who work with, instruct, or otherwise engage with Minors. Vanderbilt University requires that each adult shall complete training before he or she participates or engages with Minors in a Vanderbilt Program or a Program that takes place on Vanderbilt’s campus. The training shall be completed annually and will be documented with the adult signing a statement indicating his or her understanding and receipt of Vanderbilt University policies and procedures. The training shall include but is not limited to: Vanderbilt University’s policies regarding interactions with Minors, behavioral signs that Minor victims may exhibit, sexual abuse and sexual harassment, inappropriate behavior with Minors, reporting requirements and procedures, and other topics as appropriate. Training resources may be obtained from the Office of Risk and Insurance Management at https://www4.vanderbilt.edu/riskmanagement/index.php or by calling 936-0660. Do not spend time alone, either on or off campus, with a minor away from others. If one-on-one interaction is required, meet in open, well lit rooms or spaces with windows observable by other adults from the Program. If one-on-one interaction is required, meet in open, well lit rooms or spaces with windows observable by other adults from the Program
Virginia Commonwealth University Youth on Campus Program supervisors and hosted programs are responsible for ensuring that program staff do not have a criminal background that would disqualify the individual from participating in a sponsored program or hosted program. All Tier I and Tier II individuals must undergo a biennial screening process that must include at least both a multistate criminal background check and National Sex Offender Registry screening. Tier I and II individuals must successfully pass the biennial screening process in order to interact with minors on VCU’s campus or as part of VCU programs. Individuals who do not successfully pass the screening process are prohibited from interacting with minors in a sponsored or hosted program without the express permission from the Vice Provost, Division of Community Engagement. All Tier I and Tier II Individuals must annually complete the online Safety and Protection of Minors Policy Training, and receive a passing score of 80% on the comprehension assessment. See Related Documents section herein for a link to the online Safety and Protection of Minors Policy Training. The program supervisor for a sponsored program or a hosted program is charged with maintaining all Tier I and II program staff training certificates. It is also recommended for Tier I, II and III Individuals to watch the video: Volunteering with Youth,. Tier I Individual (Including Program Supervisor and Point Person) Tier II Individuals may engage in one-on-one interaction with minors and may supervise the interactions of Tier III Individuals with minors. Examples may include full-time employees; part-time employees or hourly seasonal staff; interns; or mentors-- these individual may engage in one-on-one interaction with minors and may supervise the interactions of Tier II and Tier III Individuals with minors in youth programs.
Washington and Lee University Guidelines for Interaction with Minors One-on-one meetings with a minor should be held in a public area, in a room where the interaction can be observed, or in a room with the door left open after another University representative or unaffiliated individual has been notified about the meeting.
West Texas A&M University Programs for Minors Annually, both a criminal conviction and sex offender background check will be conducted on all individuals hired or assigned to employee or volunteer positions involving contact with minors at a program for minors. Texas A&M University System provides training to certain personnel who work with minors to educate them about a significant risk posed to children. All employees involved with programs having direct contact with minors are required to complete the training and forward the completion certificate to the Office of Continuing Education and the Office of Risk Management. Training must be completed every two years.
Western Michigan University Policy on Western Michigan University Programs and Activities Involving Minors The administration is also authorized to enact additional requirements and procedures to effectuate this Board policy, including but not limited to mandating criminal background check procedures as deemed appropriate for the particular program or activity. Appropriate training is required for those WMU employees, students, and volunteers that come in direct contact with minors in these University programs and activities, which includes training on reporting of child abuse as mandated or allowed under state law.
Yale University Policy on Reporting Suspected Child Abuse and Neglect Those who interact with minors must pass criminal and sex offender background checks before they begin or continue work with a program, unless they have already passed a background check in relation to their Yale employment. All members of the Yale community who participate in a Yale Program must receive appropriate training in identifying and responding to suspected child abuse and neglect, unless they have received such training as part of their professional education. This obligation may be met by viewing the DCF training video on identifying and responding to suspected child abuse and neglect. The program must have an appropriate ratio of supervising adults (exclusive of cooks, clerical and maintenance personnel) to minors: Overnight programs: 1:6 for minors under age eight 1:8 for minors eight years and older Day programs: 1:9 for minors under age six 1:12 for minors six years and older
Yeshiva University On- and Off-Campus Events Staff, Student and Volunteers: Background Screening must be completed on all those individual(s) who will be directly involved with minors, including volunteers. Contact HR to obtain consent forms for performing background checks on all students, staff and volunteers who will work with the minors. If planning on hosting an event involving minors, please complete the United Educators online course Sexual Misconduct: How Teachers and Other Educators Can Protect Our Children. https://www.ue.org/learnue/onlinecourses.aspx Avoid one-on-one situations without others in the area, encourage minimum 1 adviser: 2 children or greater ratio when mentoring and encourage the child buddy system (2 minors or children working together).
SOURCE: Sources