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2019 Conference


HEPNet 2019 Conference

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2019 Conference


HEPNet 2019 Conference

Mark your calendars for HEPNet 2019 from October 7-10, 2019 in West Lafayette, IN at Purdue University. Stay tuned to this page as we will frequently update in the months to come once more details are known.

A BIG thank you to our creative, innovative, and supportive sponsors, especially title sponsor CircuiTree. Check out how all of our sponsors can make YOUR life easier!

2019 conference title sponsor.jpg
 

Request for Workshop Proposals- Submissions are being accepted until close of business on June 14, 2019

Let us help you get approved by downloading the conference approval request letter or compiling your own request with the below information.

Details about workshops:

  • All sessions are 75 minutes in length.

  • Two-part sessions are welcome.

  • Sessions may be repeated to allow more attendees to benefit from the content.

  • Most sessions will run on October 8th and 9th.

If you participate in the pre-conference, you will need to be present by Monday morning.  Otherwise the conference kicks off Monday afternoon and educational sessions begin Tuesday morning.  Thursday will consist of a popular all-group session as well as all-group discussion and networking opportunities, ending by noon.

Questions? Contact us!

Get approved now! Let us help you get approved by downloading the conference approval request letter or compiling your own request with the below information.

Estimated costs:

Networking Event: For only $45, continue your daytime conversations and meet even more people in your field over dinner. The fee includes networking activities, appetizers, dinner, dessert, and non-alcoholic beverages. If you have a guest traveling with you who would contribute meaningfully to the dinner conversation, feel free to buy them a ticket. Restaurant is within walking distance of both preferred hotels.

AirfareYou can fly into Indianapolis International Airport (75 minutes) or Chicago O’Hare International Airport (3 hours away).  Check prices from your city!

Transportation: Transportation from the airport to the hotel can be obtained through shuttle service or rental car.

FoodPer diem for West Lafayette.  Lunch will be provided on Tuesday.

Conference registration: Early-bird (May-June): Members $250, Non-members $350; Regular rates (July-conference): Members $300, Non-members $400

Pre-con registration: Youth Mental Health First Aid USA certification (see details below): Members $315, Non-members $340; Regular rates (July-conference): Members $365, Non-members $390. This cost is a little higher because $200 goes back to the agency providing the certification.

Youth Protection 101 (see details below): Members $115, Non-members $140; Regular rates (July-conference): Members $165, Non-members $190

Lunch will be provided for each pre-con session and minimum enrollments must be met in order to run the session.

Hotel: Due to unforeseen construction to the on-campus hotel, lodging is a little bit further from the conference location than we originally anticipated.  The distances are listed below, and if transportation to the conference location is needed, you can indicate this on your registration form and we will arrange for it.  Parking is available at the conference in the Grant Street parking garage for those with your own cars or rentals. A reduced parking garage rate of $2 per day can be purchased at conference check-in. The host hotels will be:

Hotel name

Number of rooms held

Cost

Hold Deadline (room rate not guaranteed after this date)

Reservation Phone Number (mention HEPNet conference)

Distance to Conference

Hilton Garden Inn West Lafayette/Wabash Landing (preferred hotel)

30

$103+tax

9/14/19

765-743-2100

20 minute or less walk

Hampton Inn & Suites West Lafayette (preferred hotel)

25

$133+tax

9/6/19

765-269-8000

20 minute or less walk

Holiday Inn City Centre

15

$129+tax

9/6/19

765-423-1000

20 minute or less walk

Courtyard by Marriott Lafayette

65

$129+tax

9/5/19

765-449-4800

Shuttle from hotel

Details on the schedule

Tentative Schedule

Monday, October 7

8 am-4:30 pm: Youth Mental Health First Aid USA certification pre-conference

Youth Mental Health First Aid USA is an 8 hour public education program which introduces participants to the unique risk factors and warning signs of mental health problems in adolescents, builds understanding of the importance of early intervention, and teaches individuals how to help an adolescent in crisis or experiencing a mental health challenge. Mental Health First Aid uses role-playing and simulations to demonstrate how to assess a mental health crisis; select interventions and provide initial help; and connect young people to professional, peer, social, and self-help care. Great session for programmers- who on your campus could benefit from this? Bring them!

9 am-3:00 pm: Youth Protection 101 pre-conference focused on starting a policy/youth protection program (note: this is the same pre-con as last year)

We will dive deep into overall youth protection, compliance, training, background checks, and everything else you have questions on. This is designed for those new in the field, wanting to learn more, or have lots of burning questions.

3:30-4:30 pm: Optional campus tour

4:30-5:00 pm: HEPNet Information Session

Geared towards new members, first-time conference attendees, those interested in membership, or just anyone who needs a little guidance for the week!

5:00-7:00 pm: Conference Welcome Event and Networking

All conference attendees are encouraged to attend our welcome social, which will include networking activities this year. You’ll also get to meet our sponsors!

7:00 pm: Dinner on your own

Tuesday, October 8

8:30 am-5:30 pm: Keynote, educational sessions, all-group sessions

5:30 pm-6:30 pm: Happy Hour hosted by

6:30 pm: Dinner on own

 

Wednesday, October 9

8:30 am-5 pm: Educational sessions, all-group sessions

6:00 Networking Event, including dinner (must register for and pre-pay)

 

Thursday, October 10

8:30-11:30 am: All-group sessions

A gracious thank you to our conference host!

A gracious thank you to our conference host!

 

Interested in becoming a sponsor?  Contact us at membership@higheredprotection.org so that we can learn more about your sponsorship goals.

 

A special thank you to our sponsors!


A special thank you to our sponsors!

A special thank you to our sponsors!


A special thank you to our sponsors!

 We couldn’t do it without the support of our tremendous sponsors, and you are going to love to meet them and see what they can do to simplify your lives! Click on the logos to learn more. We are announcing more regularly- keep coming back!

We are thrilled to announce CircuiTree as our title sponsor this year!

The software needs of Youth Protection staff in Higher Education have become a major focus for us at CircuiTree, because we see your need and align with your purpose: protecting minors. Our robust platform and services have been addressing similar needs at traditional camps for over 20 years, and at Higher Education Camps for 8 years.

The software needs of Youth Protection staff in Higher Education have become a major focus for us at CircuiTree, because we see your need and align with your purpose: protecting minors. Our robust platform and services have been addressing similar needs at traditional camps for over 20 years, and at Higher Education Camps for 8 years.

 
Applicant Insight’s proprietary One-Stop-Shop is a private cloud-based mobile technology and patented paperless automated workflow solution with federal and state compliant background screening and drug testing, ensuring administration, implementation, and expert management of the most complex youth and children programs, including compliance tracking.  Our system covers paperless program approval process, to program compliance registration, personnel application and approval process, compliant personnel background check and drug testing, Occupational Health services and vaccinations, training material hosting and assessment testing that feeds directly into your compliance registration system, and document management and distribution to all stakeholders, also feeding directly into your compliance system.  Applicant Insight, through its HEPNet partnership, is pleased to offer competitive pricing to all HEPNet members. Request a demo today by emailing  HEPNET@ainsight.com

Applicant Insight’s proprietary One-Stop-Shop is a private cloud-based mobile technology and patented paperless automated workflow solution with federal and state compliant background screening and drug testing, ensuring administration, implementation, and expert management of the most complex youth and children programs, including compliance tracking.

Our system covers paperless program approval process, to program compliance registration, personnel application and approval process, compliant personnel background check and drug testing, Occupational Health services and vaccinations, training material hosting and assessment testing that feeds directly into your compliance registration system, and document management and distribution to all stakeholders, also feeding directly into your compliance system.

Applicant Insight, through its HEPNet partnership, is pleased to offer competitive pricing to all HEPNet members. Request a demo today by emailing HEPNET@ainsight.com

Regpack enables organizations to register and manage programs quickly and effectively, both on the programming side of the institution as well as compliance. Our technology enables a customized registration process, with secure integrated payments and powerful reporting tools to manage any program or process.  Our clients see higher form completion rates, more on-time payments, and less time spent on administrative tasks. Regpack is a one-stop shop for managing data & payments, increasing your efficiencies!

Regpack enables organizations to register and manage programs quickly and effectively, both on the programming side of the institution as well as compliance. Our technology enables a customized registration process, with secure integrated payments and powerful reporting tools to manage any program or process.

Our clients see higher form completion rates, more on-time payments, and less time spent on administrative tasks. Regpack is a one-stop shop for managing data & payments, increasing your efficiencies!

Ideal-Logic has over ten years of experience in implementing and refining comprehensive youth registration, scheduling, data tracking, and compliance systems. We come alongside our customers and partner with them to provide an excellent web-based custom software system to meet their specific program and compliance needs.

Ideal-Logic has over ten years of experience in implementing and refining comprehensive youth registration, scheduling, data tracking, and compliance systems. We come alongside our customers and partner with them to provide an excellent web-based custom software system to meet their specific program and compliance needs.

CampDoc is the leading electronic health record system for college and university youth programs, working with over 1,250 camps and schools across the country. Designed by camp doctors, nurses and directors, our secure, easy-to-use web-based solution manages health forms, allergies, medications, immunizations, and illness/injury tracking, to keep health and safety in the forefront of camp operations. CampDoc will be offering a compliance module in the coming months, and is excited to partner with HEPNet and find pilot college and university programs to help us build this much needed feature for youth protection.

CampDoc is the leading electronic health record system for college and university youth programs, working with over 1,250 camps and schools across the country. Designed by camp doctors, nurses and directors, our secure, easy-to-use web-based solution manages health forms, allergies, medications, immunizations, and illness/injury tracking, to keep health and safety in the forefront of camp operations. CampDoc will be offering a compliance module in the coming months, and is excited to partner with HEPNet and find pilot college and university programs to help us build this much needed feature for youth protection.

Canopy Programs by United Educators offers access to online training developed specifically to address the needs of education—based on real-life scenarios from claims files. Our Protecting Children online learning program helps faculty and staff learn how to recognize, prevent, and report sexual misconduct. Use Canopy Programs’ affordable and customizable trainings to make a different on your campus today.

Canopy Programs by United Educators offers access to online training developed specifically to address the needs of education—based on real-life scenarios from claims files. Our Protecting Children online learning program helps faculty and staff learn how to recognize, prevent, and report sexual misconduct. Use Canopy Programs’ affordable and customizable trainings to make a different on your campus today.

Text Request is a business texting software that makes it easy for your team to manage 2-way text conversations in a compliant fashion with prospects, minors or employees with complete organizational oversight and unity. Schedule a demo today at  TextRequest.com/Demo .

Text Request is a business texting software that makes it easy for your team to manage 2-way text conversations in a compliant fashion with prospects, minors or employees with complete organizational oversight and unity. Schedule a demo today at TextRequest.com/Demo.

Host a future conference


Host a future hepnet conference

Host a future conference


Host a future hepnet conference

Proposals are due June 15 and a final selection will be made in early August.

Past Conferences


past conferences

Past Conferences


past conferences

Past Conferences

2018 Conference: Innovate and Elevate: Building Awareness and Developing New Strategies | October 16-19, 2018 | Salt Lake City, Utah

2017 ConferenceAll In: Advancing Youth Protection in Higher Ed | October 17-20, 2017 | Clemson, South Carolina

2016 Conference: Conference on Youth Programs in Higher Education- Policy & Procedure: Two Step Toward Compliance | October 20-22, 2016 | San Antonio, Texas (hosted by Texas A&M)

2015 Conference: Minors on Campus Conference | October 21-23, 2015 | College Station, Texas (hosted by Texas A&M)

2014 Conference: Minors on Campus Conference | October 25, 2014 | College Station, Texas (hosted by Texas A&M)

2014 Meeting/Conference: Baltimore Meeting on Higher Ed Child Protection | May 12-14, 2014 | Baltimore, MD (hosted by Ann Franke)

We held the first in-person meeting in Baltimore on May 13-14, 2014. The University Risk Management and Insurance Association (URMIA) accepted a proposal for a youth protection panel at its mid-Atlantic regional meeting. We gathered as a group of about 20 people for two separate conversations during that conference.