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HEPNet Membership Standards of Behavior

Thank you for being part of our community. To ensure the best possible experience for all members, we have established some basic guidelines for participation. This is YOUR community. Most people have a common sense feel for what is and what is not appropriate in our forums. We do, however, need to have a Standards of Behavior for everyone to refer to when the need arises.

By joining and using this community, you agree that you have read and will follow these rules and guidelines. You also agree to reserve discussions, shared files and content best suited to the medium. This is a great medium with which to solicit the advice of your peers, benefit from their experience, and participate in an ongoing conversation. Questions should be directed to the Executive Director via the ‘Contact Us’ link at Please take a moment to acquaint yourself with these important guidelines. This site is maintained by online community managers. In order to preserve a climate that encourages both civil and fruitful dialogue, we reserve the right to suspend or terminate membership in this community for anyone who violates these rules.

Please understand that all posts made to our forums express the views and opinions of the author and not those of the board of directors, moderators or webmaster (except for posts by these people).

The Rules

  • Be respectful of all members at all times. This means please use etiquette and politeness. Treat people with kindness and gentleness. If you do this, the rest of the Standards of Behavior won't need more than a cursory mention.
  • Don't challenge or attack others. The discussions and comments are meant to stimulate conversation, not to create contention. Let others have their say, just as you may.
  • Don't post commercial messages or employment advertisements on any discussion list, resource library entry, or other area where others might see it. Contact people directly with product, service, or employment information if you believe it would help them.
  • HEPNet maintains an active job board. Please reference the Job Board for employment opportunities. To place an ad, please contact the Executive Director.
  • Use caution when discussing people and products. Information posted on the lists and in the libraries is available for all to see, and comments are subject to libel, slander, advertising and antitrust laws.
  • All defamatory, abusive, profane, threatening, offensive, libelous, slanderous or illegal materials or comments are strictly prohibited.  Rudeness, negativity, personal attacks, harassment, bullying or cruelty are also prohibited. Do not post anything that you would not want the world to see or that you would not want anyone to know came from you.
  • Remember that other participants have the right to reproduce postings to this site unless you specify otherwise.
  • Post your message or documents only to the most appropriate list or library. Do not spam several lists or libraries with the same message.
  • All messages must add to the body of knowledge. We reserve the right to reject any message for any reason.

Discussion Group Etiquette

  • Messages should be informative, educational, supportive and respectful.
  • Include a signature tag on all messages. Include your name and institution.
  • State concisely and clearly the topic of your comments in the subject line. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject.
  • Include only the relevant portions of the original message in your reply. Delete any header information, and put your response before the original posting.
  • Only send a message to the entire list when it contains information that everyone can benefit from.
  • Send messages such as "thanks for the information" or "me, too" to individuals--not to the entire list. Do this by using the "Reply to Sender" link to the left of every message.
  • Do not send administrative messages, such as "remove me from the list." Instead, use the web interface to change your settings or to remove yourself from a list. If you are changing e-mail addresses, you do not need to remove yourself from the list and rejoin under your new e-mail address. Simply change your settings.
  • Warn other list subscribers of lengthy messages either in the subject line or at the beginning of the message body with a line that says "Long Message."
  • HEPNet reserves the right to remove messages, block users after a warning and update policy without notice. The following posts and/or replies are subject to removal and the responsible user(s) being blocked from the discussion board: inflammatory; derogatory; controversial; religious; political; off-topic; profanity; posting another user's e-mail address (without that person's permission); questions/debate about board policy/management; personal attacks/harassment; boycott campaigns.
  • Commercial posting is strictly prohibited. This means that messages promoting a product or service must not be posted by, or on behalf of, anyone with any sort of financial interest in that product or service. Opportunities for paid advertising are, however, available on this discussion board and elsewhere on the HEPNet site; contact the Executive Director, who manages sponsorships.
  • Solicitations to participate in market research by commercial enterprises are likewise prohibited. Solicitations to participate in research studies must be cleared by the HEPNet Board of Directors before being posted on this board.
  • Copyrighted material must not be included in postings, but you may provide a link to the original source. In fact, whether or not it's copyrighted, if an article is already present on the web, you should post only a link instead of copying its full text, to simplify messages.
  • Report to a moderator or administrator privately if you have found a post that you feel is inappropriate or that violates the forum Standards of Behavior. While the administrators and moderators of this forum will attempt to remove or edit any objectionable material as quickly as possible, it is impossible to review every message, so we appreciate your assistance. Please do not start a debate in the open forum by responding to the post.