HEPNet 2024 Conference

Registration Policies, Planning, & Agreement Information

Please review the following policies prior to continuing with your conference registration. 

Overview

Payment is accepted via credit card or check. If paying by credit card, payment is due with the online registration form. If you prefer to pay by check, click to pay by invoice and mail in a check.

Checks must be payable to “Higher Education Protection Network.” You will be emailed a receipt and a confirmation. An email address is required to receive a receipt/confirmation of registration. If you do not receive an email, please contact us at [email protected].

HEPNet celebrates equity, diversity, and inclusion

HEPNet strives to offer every attendee a welcoming and inclusive conference experience. To help us make sure that we make your experience as enjoyable and comfortable as possible, please contact HEPNet executive director, Lindsay Bond if you think you might require accommodation beyond what you have commonly found available at past conferences. If you don’t have past conference experience to reference, give us a call anyway—when in doubt, please reach out.

Refund policy for conference registration cancellations

Refunds will not be issued for virtual conference registrations. Recordings will be available after the event. All in-person conference cancellations and refund requests must be made in writing and mailed or emailed to:

HEPNet Conference Refund
P.O. Box 44
Canal Winchester, OH 43110
Email: [email protected]


Refund requests are processed according to the following time restrictions:

  • Refund requests received on or before July 31, 2024 will receive a full refund, minus a $50 processing fee. During this timeframe, if an in-person attendee would like to convert to virtual attendance, the difference in cost will be awarded, minus a $30 processing fee.
  • Refund requests received on or between August 1 and September 21, 2024 will receive a 50% refund, minus a $100 processing fee. During this timeframe, if an in-person attendee would like to convert to virtual attendance, 50% of the difference in cost will be awarded, minus a $30 processing fee.
  • Refunds cannot be guaranteed for requests received on or after October 1, 2024, or for no-shows at the conference. If an in-person attendee would like to convert to virtual attendance after October 1, 2024, they may join the virtual platform but will not receive any refund.
  • There will be a $30 processing fee for any transfers.
  • Extenuating circumstances may warrant exceptions to the refund policy.


Media content ownership

HEPNet may use video, photos, and audio taken during this event to promote the Network and future events. Your registration form provides HEPNet with the unrestricted right to use media at its discretion for the purpose outlined above.

Helpful Information

What to wear

The recommended dress is business casual during all workshops and presentations. 

Venue

Join us at the beautiful and modern University of Washington Alder Commons. 

Hotel

HEPNet has arranged a room block at the Watertown Hotel. 
Hotel Booking Link - valid until September 20, 2024.  If you would like to arrive earlier than or depart after the scheduled dates, you will need to call and book directly at 866-866-7977.  

Rates: $189/night + tax, waived amenity fee
Check in: 4:00pm, Check out: 12:00pm

 

Transportation

The nearest airport is Seattle-Tacoma International Airport. The Watertown Hotel is 18.7 miles from the airport.
Transportation from SeaTac to the hotel:
Uber/Lyft - $25-$35
Link Light Rail - trains depart every 7-15 minutes.
Taxi - $40-$50
You can also fly into Paine Field Snohomish. 

Coming from Paine Field you have access to ride share, taxi, shuttle, rental car, and bus (transfer required). 

What to do

Check out all that Seattle, Washington has to offer! 

Register

Register here.