Annual dues are $150 for those in higher education and $225 for those outside of higher education that support our mission.
Conference calls are held multiple times a year at no charge to members. Topics range from risk management to transgender youth participating in programs to swimming pool precautions as it relates to abuse. We welcome input on desired topics and have hosted over 30 conference calls since 2013 on a wide range of topics.
Regularly Scheduled Conference Calls
The HEPNet annual conference includes networking, educational sessions, social events, new member welcome session, mentorship opportunities, and a whole lot more. Members will receive a discounted rate each year on the conference.
Because HEPNet is so diverse in which areas members work in, some members go to recreational sport conferences while some go to risk management. Chances are that someone else at your conference is also a member of HEPNet but you wouldn’t know without Conference Connections. This interactive map shows where conferences are, when, and who will be there, so that you can network and meet up if desired.
There are many committees that need chairs and participants and the sky is the limit in how involved you can get in HEPNet. The great thing about this field is very few have “been doing it for 30 years,” so there is no intimidation factor holding someone back from getting involved, even if you are brand new. We welcome all professional fields and experience levels to contribute to our mission and goals.
We are working on partnerships with many groups that can bring expertise and breadth to HEPNet. For example, we work closely with the American Camp Association (ACA) in aligning camp accreditation standards with the higher education environment and ACA has an affinity group for Camps on Campus. We are currently reaching out to many other organizations and associations to form meaningful partnerships and experiences.
Affinity & Affiliated Groups
HEPNet’s website hosts a job board for opportunities related to youth protection, across all fields.
The ability to connect with and ask questions of those not only in your line of work, but across many disciplines is a unique benefit of HEPNet and this will certainly be to your advantage when you have access to all these individuals through a listserve and discussion board.
Benchmarking of policies is useful especially to those beginning to write youth protection policies, but will help anyone. It is always good to know what those informal industry standards are.
Benchmarking Surveys & Data
New members will have the opportunity to be matched with a mentor based on many factors- which department you are housed in, where you are in the policy writing stage, regional connections, etc. Mentors will have the opportunity to meet before each annual conference in order to “show mentees the ropes” and relationships can last as long as you both want it to.
Training is a huge component in preventing child abuse and educating on how to report suspected abuse. It is helpful to see other trainings to get inspiration for your own, or to know what to look for in a boxed training. Different schools, as well as commercial trainings available for purchase, have their training on display for you to view.
Policy: For those with youth protection policies that require registration, or thinking about it, this resource is invaluable. You are able to view other schools’ systems, as well as one available for purchase.
Program: This critiques and outlines multiple program registration systems, including blogs of current members and will benefit programmers, and perhaps those who may get related questions about program registration systems.
In higher education, research is vital so this is an important part of our member resources.
Amongst our members, we have given numerous presentations. As a member, you will have the privilege of viewing some of these presentations at no additional cost.
So that you can reach out to others by position, department, or school.
This is an evolving field so there is no “best” out there yet, but that’s what we want to get to. In the meantime, these guides will give guidance on what is being done in regards to background checks, audits, and many other topics.
Good Practice Guides
I am just thrilled to have any resources available to help me build the youth safety program. I found this group too many months after feeling like I’d hit dead ends at every turn. I love the pinwheel graphic because it signifies many things – youthfulness, different dimensions of protection (blades), the critical need of the axle to keep the blades rotating (people in charge of youth protection)…. I understand the need for membership fees and realize this information and support is worth much more than $150 annually.
- Policy Coordinator
Very reasonable [costs]. I’ve already secured financial support from my administrator. And, frankly, I can’t imagine how anyone could make the argument that the cost is too high given all that HEPNet currently offers.
HEPNet provides a powerful support network of like type minded professionals across the U.S. that constantly strive to improve business practices to protect youth and vulnerable populations that visit our campuses and conduct off-site educational outreach programs.
- Risk Specialist
As a program manager, the most valuable benefit to me is the community of people with training and skills very different from my own. Thanks to the listserv, improving compliance and training are now something I think about on a daily basis.
- Academic Program Manager
All members in the Higher Education Protection Network (HEPNet) are invited and encouraged to indicate on their membership application to sign up to serve as a mentor and/or mentee to participate in a voluntary mentorship program. We are looking for members that are well established in their careers that are willing to serve as mentors to one new member. Mentees and mentors can select different categories on what type of connection they are looking for- regionally-based, department-based, policy status, and more. This opportunity is designed to accommodate as many new mentees as we can support that may be relatively new to working in the field of youth protection.
Ideally we are looking for the mentor and mentee to form a professional working relationship with each other and to communicate regularly. This includes periodically meeting in person if possible and/or speaking with each other as often as they prefer and to share best business practices. The amount of time you spend together is entirely up to each mentor and mentee. Each relationship will be required to be sustainable for one year. If it is mutually agreed upon to continue the relationship informally after the year, that would be fantastic!
We would like to offer an opportunity for new member mentees to meet with their mentors and begin to develop their bond and share best practices by attending a special orientation training session the afternoon before the kick-off of each annual conference. This will be an opportunity for mentees to learn more about the annual conference and HEPNet. Additionally, there will be facilitation by several experienced youth protection leaders in various forms that will address significant program details.
Committees are comprised of current HEPNet members who are volunteering their time to further and advance the association. If you are interested in more information on committees or Board of Directors, please view committee prospect form and Board prospect form.
Higher education youth protection operates most effectively as a collaboration -- within an institution, a community and state, and the country. It also has international dimensions. The Affiliations Committeeidentifies organizations that share common purposes to develop appropriate partnerships and affiliations. We seek to learn from other groups and to share resources, to enhance the strength of our organization and our effectiveness in protecting youth and other vulnerable populations.
The Communications Committee is responsible for maintaining multi-modal channels to share timely and relevant information advancing HEPNet’s mission. The Committee oversees all communication tools and coordinates communication strategies. It works to enhance the quality, reach, and general effectiveness of our communications.
The finance committee will serve as the fiscal stewards of HEPNet by establishing budgets, complying with budgets, leading audits, and providing sound fiscal guidance.
The Membership Committee develops new and innovative ways to recruit, encourage, and retain members, as well as encourage and facilitate active participation of all members for the mutual benefit of the Network and all those affiliated with it.
The Organizational Oversight Committee is responsible for all nomination processes by or for HEPNet, reviewing bylaws, and general oversight of accountability.
Organizational Oversight Committee
The Program Committee provides various multi-modal engagement and educational opportunities for members to learn, network, and contribute knowledge and experiences to the field of youth protection.
The Resources Committee compiles and makes available useful comparative information on youth protection policies and practices in higher education institutions, including creation and management of a resource library. As needed, the Committee assists members in conducting one-time surveys of members on topics not already addressed in the benchmarking.