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2018 Conference

HEPNet 2018 Conference


2018 Conference

HEPNet 2018 Conference

Get ready to learn even more and grow your network in 2018 in Salt Lake City, Utah from October 16-19, 2018.  Download the “Events XD” app to view the full schedule and details. Click the magnifying glass in the top right corner and search “HEPNet.” Click on a session and then the star to add it to your personal schedule.

New event just added- Happy Hour hosted by! Join our partners from on Wednesday, 10/17 when the sessions are over right outside the conference rooms to wind down, relax, network, and of course, learn about the great things that can do for you. You said you wanted networking opportunities and is making it happen for you!

  Many thanks to our conference host!

Many thanks to our conference host!

2018 Program Booklet

Full session details in conference app

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Get approved now!  Estimated costs:

  • Conference registration: Regular rates (August-conference): Members $275, Non-members $375

  • Dinner and social (NEW!): Spend your per diem with us! For $30, you can join your conference colleagues for dinner and a social. Tentatively scheduled for Thursday, October 18.

  • Pre-conference workshop (NEW!): On Tuesday, October 16, we will be diving deep on where to start with youth protection- covering the policy life cycle, background checks, training, and much more. This is a must-attend for those new in the field or position.

  • Airfare: Salt Lake City International Airport is a major hub for Delta. Check prices from your city!

  • Transportation: Transportation from the airport to the hotel can be obtained through public transportation or ground transportation.

  • Hotel: The host hotel will be the University Guest House and Conference Center and room blocks are being held until September 28 for $125 per night by mentioning HEPNet.

  • Food: Per diem for Salt Lake City. Lunch will be provided on Tuesday for the pre-conference group only and Wednesday and Thursday for all attendees. You can purchase a dinner and social ticket for Thursday evening.


Get excited to meet this year's sponsors!  You told us what you wanted and we are excited to introduce 2018's sponsors here. Check out the great things they're doing to support youth protection!

Interested in becoming a sponsor?  Contact us at so that we can learn more about your sponsorship goals.


Praesidium’s mission is to help protect those in your care from abuse and to help preserve trust in your organization. With over 25 years of experience, Praesidium knows how to prevent the sexual abuse of children and vulnerable adults by employees, volunteers, and other program participants. Praesidium has served over 5,000 clients with a broad range of products and services to aid organizations in preventing abuse including online and instructor-led trainings, organizational risk assessments; model policies; incident investigations; and litigation support.

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CircuiTree provides a configurable, comprehensive, supportive software platform to organizations focused on program management in the youth programming space, as well as others. From Online Registration to Health Center to Point-of-Sale to Group Contracts and much more, we provide the robust tools you need to execute, manage, and control your operations and flow of information.

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The American Camp Association® (ACA) is a national organization that is 10,000 members strong working with over 3,000 camps. For more than 100 years, ACA members have joined together to share knowledge and experience to promote best practices in quality and safety for camp and youth programs. ACA is committed to supporting the work of the higher education community to protect minors on college campuses. ACA provides advocacy, evidence-based education, and professional development, and is the only national accrediting body for the organized camp experience. For more information, visit


Penn State is a leader in higher education and carries out its mission of teaching, research, and service with pride and focus on the future. In furtherance of this mission, Youth programming at Penn State strives to extend the resources and expertise of the University from a variety of disciplines to pre-college youth through experiential, educational opportunities.

The Office of Ethics and Compliance supports the University community in fulfilling its mission by promoting an ethical culture and compliance with legal and regulatory obligations. The Youth Programs Compliance Unit supports programs and policies involving youth protection, is responsible for coordinating compliance with the University’s policies impacting youth protection, and serves as the focal point for review and communication of updated procedures and processes to comply with such policies.

campdoc logo.png is the leading electronic health record system for camps, offering free online registration, travel and emergency medical protection, emergency text message alerts, discounted camp medical supplies, and one-way parent emails. Designed by camp doctors, nurses and directors, our secure, easy-to-use web-based solution manages health forms, allergies, medications and illness/injury tracking, to keep health and safety in the forefront of camp operations.


With ten years of experience producing and refining comprehensive youth registration, scheduling, data tracking, and compliance systems, Ideal-Logic serves an amazing community of program administrators. For a flat annual fee, we provide a web-based software service that evolves over time to meet your needs as your program grows and succeeds.


Michigan State University is a public, research-intensive, land-grant university among the top 100 research universities in the world. Youth programming at MSU advances the University mission of advancing knowledge and transforming lives by engaging Spartan youth in interdisciplinary precollege experiences and educational opportunities.

The MSU Youth Programs: Registration, Safety Assurance, and Education Program promotes MSU youth programs’ compliance with University-wide policies for safeguarding minors and provides ongoing consultation, training, and development for youth program directors in support of their efforts to provide a safe learning environment for youth in their care.


Colleges and universities face a unique set of challenges when it comes to risk management. Few other entities have exposures as broad as everything from employment practices, student life and vehicle use issues to study abroad, environmental hazards and intellectual property issues. Gallagher's Higher Education Practice specializes in serving the benefits, risk management and insurance needs of higher education institutions.

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The Markel Specialty Insurance Program provides insurance to youth programs operated by 3rd parties that are conducted at college or university facilities (camps, academic, arts, science programs/camps, etc.). For specific sports programs/camps please go to our sports program partner, RPS Bollinger, at

Markel offers unique low cost short term or annual liability policies. Each protects the 3rd party program, its staff, and the college or university venue where the program is held against claims by individuals who could be injured as a result of participating in the program. Additionally, participants can be covered with an Excess Accident Medical Policy for medical bills related to accidents that occur at the program. Please visit


Host a future conference

Host a future hepnet conference

Host a future conference

Host a future hepnet conference

Proposals are due June 15 and a final selection will be made in early August.

Past Conferences

past conferences

Past Conferences

past conferences

Past Conferences

2017 ConferenceAll In: Advancing Youth Protection in Higher Ed | October 17-20, 2017 | Clemson, South Carolina

2016 Conference: Conference on Youth Programs in Higher Education- Policy & Procedure: Two Step Toward Compliance | October 20-22, 2016 | San Antonio, Texas (hosted by Texas A&M)

2015 Conference: Minors on Campus Conference | October 21-23, 2015 | College Station, Texas (hosted by Texas A&M)

2014 Conference: Minors on Campus Conference | October 25, 2014 | College Station, Texas (hosted by Texas A&M)

2014 Meeting/Conference: Baltimore Meeting on Higher Ed Child Protection | May 12-14, 2014 | Baltimore, MD (hosted by Ann Franke)

We held the first in-person meeting in Baltimore on May 13-14, 2014. The University Risk Management and Insurance Association (URMIA) accepted a proposal for a youth protection panel at its mid-Atlantic regional meeting. We gathered as a group of about 20 people for two separate conversations during that conference.