Training is an important component in preventing child abuse and educating on how to report suspected abuse. It is helpful to see other trainings to get inspiration for your own, or to know what to look for in a boxed training. Different schools and states, as well as commercial trainings available for purchase, have their training on display for you to view below.
For those with youth protection policies that require registration, or thinking about it, this resource is invaluable. Below, you can view other schools’ systems, as well as one available for purchase.
Rutgers University uses a comprehensive “one-stop shop” for program directors to register their program and manage training and background checks of those interacting with minors. View this video for a detailed overview on how the system works. This system was built in-house.
The University of Connecticut also utilizes a “one-stop-shop” that is based on a web application and collects program and personnel information. View their step-by-step registration guide here. This system was built in-house.
The University of Florida offers a comprehensive registration system that is available to purchase and may be customized to meet your needs. This website overviews the system and provides the contact information of the person that can help you if you want to learn more.
The below website critiques and outlines multiple program registration systems.
The following includes testimonials of current members regarding which system they use for program registration- the pros, cons, and what to look for. This will benefit programmers, and perhaps those who may get related questions about program registration systems.
Our university uses two systems to account for camp registrations. We have an “in-house” on-line registration system that was created and is supported by University IT Service. This service is completely free. The second system we use is Campbrain. I define Campbrain as our cash register. Due to both customer preference and camp setups, we still handle a lot of cash and check transactions. Using Campbrain as our cash register provides us functionality to complete both the simple tasks of receipting all transactions (statements of account) to the more complex reporting needs.
In general I like how our “system” works. The camps world is a very fluid environment and our registration processes have to reflect that. I can personally attest to the fact that our systems make it possible to accommodate any payment situation presented.
For me the biggest “pro” is the cost savings. While Campbrain requires an annual fee, it is minimal compared to the per camper registration fees that most third party registration vendors charge for online registrations. Our “in-house” registration system is free so that is thousands of dollars that can go back to the sport program rather than someone else.
Yes, the online registration fee could be charged back to the customer by way of a higher camp registration fee but again, I don’t like giving our money away if it is not necessary :)
The other “pro” to our system is that “I” can personally manipulate all the registration information (prices, dates, etc.) whenever it is necessary. At one time we had a different registration system that only my IT staff could manipulate. Both parties got really frustrated by how slow the process worked. I had to wait for them to make changes and they waited for me to review and approve. Now, I have access to almost all parts of the program so manipulation is really just up to me and my timeline. That flexibility is awesome!
At the end of the day I think the biggest “con” to our program is that it isn’t as flashy as other online registrations. While it is incredibly functional it lacks some aesthetics. Oh well!
We use Active Network (4.0 version).
We look for a system this is cost effective and easy to use for both the customer and staff. We plan to move to their Camp and Class manager system next year. We will be testing it this year with one of our camps.
- Ease of use (cancels, transfers, refunds)
- Customer service: always responsive and quick to help when we need it
- Mass emails
- Functional reporting system
Things to consider
- Not responsive with mobile devices. times out
- Cost: per registration and credit card charges
- Team Camps: time-consuming to set up. Also, there is not an easy way to view who is on the team, or see who is a coach or player from dashboard